PVCI- The PVCI handbook
ARTICLE VII - BOARD OF DIRECTORS
1. The management of this club shall be vested in the Board of
Directors consisting of the five (5) club officers, the immediate
past president and the individuals selected as directors from the
club membership.
2. The number of directors shall be based on membership, with no
more than two per one hundred members.
3. Directors elected by the membership shall serve for a term of
three (3) years, with 1/3 of said directors being elected each year.
A director may be elected to serve for successive terms. To qualify
to be a director, a member must hold and maintain a current regular
membership in this club.
4. Directors shall be required to attend all regular and special
board of directors meetings and may be removed from office by a
majority vote of the board, for good cause shown, after missing
three (3) meetings in succession, the number necessary for the
quorum shall be reduced by one for each director so removed until a
successor has been duly elected.
ARTICLE VIII - COMMITTEES
1. In order to assist the officers, directors and members in
planning and carrying out the activities and objectives of this
club, the President, subject to the approval of the Board shall
establish special or standing committees, as needed, and appoint
members to serve thereon, and a member to serve as chairman thereof.
Each committee so established shall be responsible for and shall
fulfill the duties and functions assigned to it by the President and
Board of Directors and shall be accountable to the President and the
Board of Directors.
2. This club shall have an Executive Committee, composed of the five
(5) officers of the club with the President serving as chairman
thereof. The Executive Committee shall have the duties and functions
assigned to it by the Board of Directors and shall have the power to
conduct club business of an immediate nature, subject to the right
of the Board to ratify or disapprove any action taken. The Executive
Committee may periodically audit or review the business and
financial transactions or affairs of any other committee.
3. This club shall have a standing Auditing Committee of not less
than three (3) members, who shall be appointed by the President,
subject to the approval of the Board. This committee shall annually
audit or review the club books and financial records and render a
report to the Board of Directors, and fulfill such duties and
functions as assigned to it by the Board, such audit or review to be
made in conjunction with the annual treasurer’s report.
4. On or before the regular Board of Director’s meeting in December
of each year, the Board shall appoint a committee of not less than
three (3) nor more than five (5) to select the recipient of the
Phoenix Varmint Callers “Member of the Year” award.
5. Committee and chairman appointments shall be made as soon as
practical after the election of officers and directors each year.
ARTICLE IX - ELECTIONS
1. The election of club officers and directors shall take place at
the regular meeting in April of each year. The newly elected
officers and directors shall assume their duties at the first Board
meeting following their election. Vacancies in any elective position
shall be filled by special election at the regular meeting, except
the Vice-President shall take over the President’s duties for the
remainder of his term in the event of the President’s resignation or
other permanent absence from his duties.
2. On or before the regular Board of Directors meeting in January of
each year, the Board shall appoint a nominating committee of not
more than three (3) members. Any club member, including present
officers, directors and past presidents, may be committee members,
but the Board shall give special consideration to members active in
the club and familiar with the membership and the club activities.
The committee shall meet prior to the regular membership meeting in
February to select a chairman and conduct its business.
3. At the regular February membership meeting each year, the
nominating committee shall solicit written recommendations from the
membership for candidates for the elective offices and Board of
Directors. The members so recommended, together with and other
members selected by the committee, shall be interviewed or otherwise
considered by the committee and at the regular membership meeting in
March, the committee shall present to the membership a recommended
slate of candidates for the respective offices or positions. The
slate should contain at least two (2) candidates for each office or
position. At said meeting, additional nominations of candidates may
be made from the floor. Thereafter, the names of all candidates
shall be furnished to the membership in the club’s official
publication or otherwise. No candidate can be nominated for an
office or position at the regular membership meeting in April unless
at that time there are less than two (2) candidates for an office or
position.
4. A candidate may run for only one (1) office or board position,
not both. If vacancies occur on the Board of Directors due to
members being elected to office, then nominations for their
replacements and the elections shall be held at the regular
membership meeting in April or May.
ARTICLE X - AMENDMENTS
1. Amendments to the Bylaws may be proposed by a member at any
regular Board or special meeting. Proposed amendment (s) shall be
discussed by the Board of Directors and may be approved by it for
submission to the membership. The proposed amendment (s) shall then
be presented to the membership at a regular meeting and shall be
adopted by a two-thirds (2/3) vote of those members voting.
2. Amendment (s) to the Bylaws may be proposed by a member at a
regular meeting. If the proposed amendment (s) receives a majority
vote of the members voting, it shall be referred to the Board of
Directors for its consideration and be brought up before the
membership for voting at the next regular membership meeting. It
shall be adopted by a two-thirds (2/3) vote of the members voting.
3. Notice of final vote on any proposed amendment (s) to the Bylaws
shall be given to the membership prior to voting on the amendment.