PVCI- The PVCI handbook
ARTICLE IV - FES AND DUES
1. Dues will be $35.00 for the first year and annual renewals will
be $25.00. Members delinquent in excess of three (3) months must pay
the new member fee of $35.00 to be reinstated.
2. Upon payment of first year dues, each member shall receive a PVCI
batch, decal, Member Handbook, and call, and upon payment of first
year dues or renewal dues, each regular member shall receive a
membership card, become a member of the Phoenix Varmint Callers, and
receive the clubs’ official publication.
3. Dues are payable in advance at the time membership is applied for
and are thereafter payable annually on the anniversary of the date
membership was first applied for. A member who becomes delinquent in
the payment of his or her dues, shall forfeit his or her membership
and all privileges, appurtenant thereto.
4. Life memberships are available to all members after the
completion of one (1) year of membership. The cost is $150.00. Past
Presidents of the club shall pay a discounted rate of $100.00.
ARTICLE V - MEETINGS
1. The regular membership meeting of the club shall be held on the
first Tuesday of each month, throughout the year, at 7:00 PM, at the
place designated by the Board of Directors.
2. The regular meeting of the Board of Directors shall be held on
the third Tuesday of each month throughout the year, at 7:00 PM at
the place designated by the Board of Directors.
3. The regular membership meeting in the month of March of each year
has been designated in the Articles of Incorporation as the annual
meeting date of this club. The regular membership meeting in April
each year shall be the meeting at which General Elections are held
pursuant to Article X of these Bylaws.
4. Special meetings, social meetings and field and/or outdoor
activities sponsored by this club may be held at such time and place
as the membership may decide by a vote taken at a regular meeting.
5. Special Board of Directors meetings may be called by the
president at a time and place designated by him, upon at least
twenty-four (24) hours notice to the members of the Board.
6. The Executive committee shall meet at such times and places as
designated by the president.
7. A quorum shall consist of two thirds (2/3) of the Board of
Directors and Executive Committee combined at any regular or special
Directors meetings. No business shall be transacted at any such
meeting, unless the required quorum is present at the time such
business is transacted. No quorum shall be required to transact
business at a regular or special membership meeting.
8. Except as otherwise provided in these Bylaws or by law, any
matter voted on by the membership, Board of Directors, or Executive
Committee, at any meetings, in order to pass, must receive a
majority vote of the members present and entitled to vote at such
meetings.
ARTICLE VI - ELECTIVE OFFICERS AND DUTIES
1. The officers of this club shall consist of a president,
vice-president, recording secretary, corresponding secretary, and
treasurer. The officers shall be elected from the membership, by the
membership, at the regular membership meeting in April of each year,
and shall serve for a term of one (1) office in this club at one
time.
2. President, vice-president, recording secretary, corresponding
secretary, and treasurer shall be limited to two consecutive one
year terms then must stand down for one year following before
running for election again.
3. The President shall preside at all meetings of the membership,
Board of Directors and Executive Committee, shall direct the
activities of this club and serve as chief executive officer of the
club. Except as otherwise provided in these Bylaws, he shall
appoint, subject to the approval of the Board, the standing and
special committee chairman to serve during his term of office and
fill vacancies in committee chairman in the same manner.
4. The Vice-President shall serve as presiding officer in the
absence of the President at all meetings of the membership, Board of
Directors and Executive Committee, and shall assist the President as
necessary in the performance of his duties.
5. The Recording Secretary shall keep, or cause to be kept minutes
of all meetings of the membership, Board of Directors and Executive
Committee, and provide records of the minutes for the club files.
These minutes shall contain among other things, the type of meeting,
date, place and time of meetings and the proceedings. Minutes of the
Board meetings shall also include a list of officers and directors
present, any amendments to the Articles of Incorporation or Bylaws
of this club shall be inserted in the minutes.
6. The Corresponding Secretary shall receive all of this club’s
official correspondence and process all of the official
correspondence from this club. He shall keep a complete file of this
correspondence and any publication of this club. Also present all
documents prior to mailing for officer and board approval, and
submit proof of all mailings. The Correspondence Secretary will
assume the President’s position in case of emergency or the absence
of both President and Vice-President.
7. The Treasurer shall receive all dues and other funds coming to
this club, deposit them to this club’s account immediately upon
receipt, keep accurate records of receipts and disbursements and
render an annual financial statement to the membership of its first
meeting after the annual meeting each year. A copy of this annual
financial statement shall be rendered to the Board of Directors at
the first Board meeting after the annual meting. A monthly
Treasurer’s report and any additional reports requested by the
President, monthly reports and any additional reports shall be
entered into the minutes of the meeting where given. The checkbook
shall be in the custody of the Treasurer and he/she will pay all
bills incurred by the club when approved by the Board of Directors.
Responsible for non-profit status and records and must be in the
Treasurer’s annual report. The President, Vice-President and the
Treasurer shall be authorized to sign checks, two (2) signatures
being required.